Who This Is For
This is for a business that already knows exactly what's eating up time — answering the same questions over and over, writing quotes by hand, chasing reviews manually, or losing track of booking requests in a shared inbox — and wants that specific thing fixed with a real, working tool, not a vague "automation strategy."
Why We Price This Per Feature
A single flat "custom software" quote usually means you're paying for scope you didn't ask for. We price by feature instead, so you can solve your highest-priority problem first — and add more later — without paying for a bundle you don't need yet. Several of these features directly match the tools described in our post on what we build for AI search readiness.
Pricing By Feature
| Feature | Price | What it does |
|---|---|---|
| Smart contact / intake form | $700 – $1,400 | A form that does more than email you a submission — it routes the request to the right person, drafts a first-response message, and organizes what comes in so nothing gets missed in a shared inbox. |
| Automated quote or estimate generator | $1,400 – $2,800 | Turn rough job notes or a short questionnaire into a clear, professional, itemized quote a customer can approve without back-and-forth. You control the pricing logic; the tool handles the writing and formatting. |
| Customer-question content pipeline | $1,600 – $3,200 | A simple intake process that captures real questions from calls, texts, or emails, and turns them into published, well-structured FAQ content on a regular cadence — the system described in detail in our post on AI search readiness tools. |
| Online booking / scheduling integration | $1,000 – $2,000 | A working booking or quote-request flow connected to your calendar, phone, or CRM — removing 'call during business hours' as the only way to reach you. |
| Review request automation | $700 – $1,400 | An automatic text or email sent after a completed job, asking happy customers for a review while the experience is still fresh — timed and worded to feel personal, not templated. |
| Missed-call text-back | $800 – $1,800 | The moment you miss a call, the caller instantly gets a text so they don't hang up and call a competitor instead — most callers who don't reach a person the first time never call back. |
| Two-way SMS lead & customer messaging | $1,800 – $4,000 | Customers can text your business directly — routine questions get answered automatically, and every conversation is logged in one place instead of living in someone's personal phone. |
| AI chatbot for lead capture & FAQs | $2,000 – $5,000 | A chat assistant on your website that answers real questions using your own content, captures a visitor's contact info, and hands off to a person the moment it's unsure — not a generic script. |
| Complex custom voice workflow | Custom quote | Standard call answering, qualification, and booking are handled by our productized AI Receptionist, the same system that answers (689) 329-0048. If your requirements involve unusual multi-system call flows, we can scope them separately. |
| CRM / lead capture integration | $1,500 – $4,000 | Every lead — from your website, your phone, and your texts — lands in one connected place instead of scattered across email, sticky notes, and someone's memory. |
| Self-updating content & SEO engine | $1,800 – $4,000 | Turns what you already know — job photos, common customer questions, notes from calls — into blog posts and service-page content automatically, published on a schedule, so your site keeps ranking without you writing anything. |
| Full multi-feature build | Quoted individually, typically $2,500 – $15,000+ | Most businesses end up combining 2-4 of the above into one connected system rather than buying features one at a time. Quoted after a scoping conversation, once we know exactly what's needed. |
All prices above are one-time build fees.
These ranges are typical starting points — your exact price depends on scope, what's already in place, and which features you combine. The fastest way to get an exact number is a free Revenue & Efficiency Audit call, where we scope your specific build together.
Ongoing Maintenance
An ongoing hosting and maintenance fee applies after launch, ranging from $249 to $999 per month depending on which features you have and how much active monitoring, usage, and support they need — a single simple form costs less to maintain than a full system combining a chatbot, an AI Receptionist, and a CRM integration running together. This is quoted upfront alongside your build price, never added as a surprise later.
More advanced features can always be added after launch — a reporting dashboard, deeper integrations with other software you use, additional automation on top of what's already built. Pricing for those depends entirely on what your business actually needs at that point, so it's scoped individually rather than sold off a fixed list.
If You've Already Had a Revenue & Efficiency Audit
If you've already had a free Revenue & Efficiency Audit, there's nothing to credit since it doesn't cost anything — but it does the scoping work for you. The audit's written report already names the specific opportunity worth fixing, so your build starts from a clear scope instead of a blank slate, which is also why audit-to-build turnarounds tend to be faster.
How a Build Actually Happens
- A free conversation about the specific task costing you time — often this comes directly out of a free Revenue & Efficiency Audit you've already had.
- A fixed quote for the exact feature (or combination) needed, before any work starts.
- The build itself — if you've already had an audit, the first feature it identified can typically be built and working in as little as 2 weeks, since the scoping work is already done. Starting from scratch, without a prior audit, usually takes a bit longer while we figure out the right scope together.
- A plain-language handoff, so your team can actually use and maintain it — reinforced further in our Team Training Workshops if useful.
How We Build This Fast Without Cutting Corners
Modern AI-assisted development tools let a skilled developer build working software dramatically faster than a few years ago — that's the entire reason a 2-week turnaround on a single feature is realistic at all. But speed only helps if it's paired with judgment: every build here is guided end-to-end by an experienced software developer who reviews, tests, and takes responsibility for what gets shipped — not an unsupervised AI tool generating code that nobody checks. The AI speeds up the typing; a person is still accountable for whether it's correct, secure, and actually solves your problem.
Frequently Asked Questions
Why price per feature instead of one flat project fee?
Because most businesses don't need everything at once, and a single flat number hides what you're actually paying for. Pricing by feature lets you start with the one thing costing you the most time right now, and add more later without renegotiating from scratch.
Is there an ongoing cost after the build?
Yes, an ongoing hosting/maintenance cost applies, ranging from $249 to $999/month depending on which features you have and how much active monitoring they need. This is quoted upfront alongside the build price, never added as a surprise later.
What decides where in the $249-999 range my maintenance fee falls?
Mainly how many features you have running and how much ongoing monitoring or support each one needs — a single simple form sits at the low end, while a multi-feature system combining a content pipeline, booking integration, and automation sits toward the higher end. You'll always see the specific number before committing, not just the range.
Can I add more advanced features later?
Yes — things like a reporting dashboard, deeper integration with other software you use, or additional automation on top of what's already built are all possible after launch. Pricing for those isn't off a fixed list, because it depends entirely on what your business actually needs at that point — we scope and quote it individually when you're ready.
Does the Revenue & Efficiency Audit cost anything toward the build?
No — the audit is completely free, so there's nothing to credit. What it does is scope your build for you: since the audit already identifies the specific opportunity worth fixing, you walk into the build conversation knowing exactly what to price and build instead of starting from a blank slate.
What if I only know the problem, not the feature I need?
That's normal, and exactly what the free 45-minute Revenue & Efficiency Audit before any build is for — we translate 'I keep losing track of quote requests' into the specific feature that actually solves it, rather than you having to diagnose it yourself.
Can these connect to tools I already use?
In most cases, yes — we build around your existing calendar, CRM, or phone system rather than asking you to switch tools. If a hard limitation exists with a specific tool, we'll tell you before you pay for anything.
How is this different from buying off-the-shelf software?
Off-the-shelf tools are built for every business at once, which is why they always need workarounds to fit your specific process. Everything here is built around how your business actually operates from day one — see our approach in more detail on the main services page.
Is 2 weeks realistic, or is that just a marketing number?
It's realistic specifically when the feature has already been scoped by a prior Revenue & Efficiency Audit — the hard part of a build is usually figuring out exactly what to build, not the building itself. Starting completely cold, without that groundwork, takes longer because that scoping work has to happen first.
Does building fast mean the quality is lower?
No — the speed comes from modern AI-assisted development tools handling the repetitive parts of writing software, not from skipping testing or review. An experienced developer still designs, reviews, and tests every build before it's handed to you; the tools change how fast that work happens, not whether it happens properly.
Who actually writes and maintains the code?
A real, experienced software developer is responsible for the build from start to finish — using modern AI-assisted tools to move faster, the same way a contractor might use better tools without becoming any less responsible for the finished work. You're never handed something an AI produced with no human oversight.
What happens if something breaks after launch?
The ongoing hosting/maintenance fee covers monitoring and minor fixes. For anything bigger, you can reach out directly — since a real person built and understands the tool, fixes don't require starting over or waiting on a support queue.
Do you build AI chatbots for websites?
Yes — an AI chatbot that answers real questions using your own site content, captures a visitor's contact info, and hands off to a person when it's unsure, starting at $2,000. See it in action on this site’s own chat widget.
Do you offer an AI receptionist that answers my phone?
Yes. Standard call answering, qualification, and appointment booking are handled by our productized AI Receptionist, the same system that answers (689) 329-0048. Unusually complex voice workflows that span multiple systems are scoped separately as a custom quote.
Do you offer a text messaging (SMS) system for customer communication?
Yes — a two-way texting system where customers can message your business directly, common questions get answered automatically, and every conversation is logged in one place, starting at $1,800.
Can you connect all my leads into one CRM?
Yes — leads from your website, phone, and texts can all land in one connected system (your existing CRM or a lightweight one we set up) instead of being scattered across email and sticky notes, starting at $1,500.
How does the final price actually get decided?
The ranges on this page are starting points, not final quotes. The exact number gets set during a free Revenue & Efficiency Audit call, where we go over your specific situation and agree on scope before anything is built.
Do you only build tools for Central Florida businesses?
No. A Custom AI Tool Build is delivered remotely start to finish, so location never limits what we can build for you. We're based in Central Florida, and we build for businesses anywhere in the country the same way.
Have a specific task in mind you want built?
Not sure what you need yet? Start with the free Revenue & Efficiency Audit.